TITLE:

ES&H Manual

 

DOCUMENT ID:

2310 ES&H Concern Resolution

 

 

1.0            Purpose

 

Jefferson Lab cares about the welfare and productivity of its workforce and has several mechanisms for employees, or anyone who comes in contact with the laboratory, to report concerns without fear of retaliation.  In the case of issues potentially affecting the safety of workers, visitors, laboratory neighbors, or the environment, the process is designed to move rapidly towards eliminating the potentially hazardous situation.  In all cases, information gathering and analysis is critical to prevent recurrence of the issue.

 

2.0            Scope

 

This chapter describes the options and processes for correcting hazards or dangerous situations at Jefferson Lab.

 

3.0            Responsibilities

NOTE:           Management authority may be delegated at the discretion of the responsible manager.

 

3.1              Everyone at Jefferson Lab

·         If possible, resolve the ES&H concern yourself.

·         Seek to resolve ES&H concerns through your supervisor and management chain using the mechanisms outlined in this chapter.

·         Utilize your Division Safety Officer, your representative to the Worker Safety Committee, or contact ESH&Q directly if those resources would be helpful.

·         Communicate any lessons learned to your staff, co-workers, supervisors and your Division Lessons Learned Coordinator.

·         Utilize Jefferson Lab’s Employee Concerns Program (ECP) (http://www.jsaecp.ethicspoint.com) if you feel it would be more appropriate or if you would like to remain anonymous.

 

3.2              Supervisors/Subcontracting Officer’s Technical Representative (SOTR)/Sponsor

·         Inform any staff expressing an ES&H concern of its initial disposition and periodically throughout any investigation.

·         Advise any staff to utilize Jefferson Lab’s ECP (http://www.jsaecp.ethicspoint.com) if you feel it would be more appropriate.

 

3.3              ESH&Q Staff

·         When notified of an ES&H concern, decide whether it can be resolved informally or it should be reported to the Jefferson Lab ECP.

 

3.4              Associate Director - ESH&Q

·         Provide resources and support to investigate and resolve all ES&H concerns

·         Participate as required in Jefferson Lab’s ECP.

·         Assure that appropriate materials are provided to the ESH&Q Reporting Officer.

 

3.5              ESH&Q Reporting Officer

·         Screen Jefferson Lab ECP reports for potential Occurrence Reporting or Noncompliance Tracking System reporting.

 

4.0            Technical Appendices

 

4.1              Suspend Work for Safety

If there is a safety issue concerning work in process, suspend work. (see ES&H Manual Chapter 3330 Appendix T1 Suspend Work for Safety Procedure).  Follow the steps outlined within the procedure to rectify the situation.

 

4.2              Stop Work for Safety

If there is a safety issue concerning work in process, and resolution cannot be implemented, issue a Stop Work Order (see ES&H Manual Chapter 3330 Appendix T2 Stop Work Order for Safety Procedure).  Immediately contact your supervisor, and follow the steps outlined within the procedure.

 

4.3              Resolution is Inadequate

If you believe a concern has not been properly addressed:

·         Contact a member of the Worker Safety Committee or the Associate Director-ESH&Q directly.  The Worker Safety Committee is empowered to promote and continuously improve work place safety; and the Associate Director-ESH&Q will help you at any point in the concern resolution process.

·         If you prefer to remain anonymous, utilize Jefferson Lab’s ECP (http://www.jsaecp.ethicspoint.com).

·         You may also use the formal Department of Energy (DOE) Employee Concerns Management System hotline number (800-676-3267); or use DOE’s Differing Professional Opinion process through the form found in DOE M442.1-1.

 

5.0            Revision Summary

 

Revision 1.1 – 10/24/11 – Verbiage edited to clarify content.

Revision 1 – 02/23/09 – Updated to reflect current laboratory operations.

 

 

ISSUING AUTHORITY

TECHNICAL POINT-OF-CONTACT

APPROVAL DATE

REVIEW REQUIRED DATE

REV.

 

 

ESH&Q Division

Bob May

02/23/09

10/24/16

1.1

 

This document is controlled as an on line file.  It may be printed but the print copy is not a controlled document.  It is the user’s responsibility to ensure that the document is the same revision as the current on line file.  This copy was printed on 6/13/2013.