TITLE:

ES&H Manual

 

DOCUMENT ID:

2410 Appendix T2

Hazard Issues Update Procedure

 

 

1.0            Purpose

 

Identification of federal, state, local, and contractual requirements (hereafter known as “regulations”) associated with hazard issues at Jefferson Lab is of utmost importance. This appendix describes the process for identifying hazard issues and maintaining procedures to remain in compliance with relevant regulations and best practices.

 

2.0            Scope

 

Jefferson Lab’s identified hazard issues are listed in ES&H Manual Chapter 2410 Appendix T1 Hazard Issues List. These issues are identified by Division Safety Officers (DSOs) and Subject Matter Experts (SMEs), and acknowledged by upper level management. 

 

This procedure outlines how:

·         Hazards are identified, added, or deleted;

·         The Hazard Issues List is updated; and

·         Changes are communicated to the laboratory population.

 

3.0            Responsibilities

NOTE:     Management authority may be delegated at the discretion of the responsible manager.

 

3.1              Anyone at Jefferson Lab

·         Identify new hazard issues that may need to be addressed and bring them to the attention of your Supervisor.

 

3.2              Supervisors

·         Bring any new hazard issues to the attention of your DSO.

 

3.3              Division Safety Officers (DSO)

·         Bring any new hazard issues to the attention of the Associate Director – ESH&Q.

 

3.4              Associate Director – ESH&Q

·         Confirm hazard issues.

·         Ensure appropriate regulations are identified on the Hazard Issues List.

·         Determine removal of content for hazard issues no longer relevant.

·         Ensure ES&H Manual content is updated appropriately.

 

3.5              Subject Matter Expert (SME)

·         Notify the Associate Director – ESH&Q when a hazard issue is no longer relevant to Jefferson Lab.

 

4.0            Process Steps

 

4.1              Existing Hazard Issues

Recognized hazard issues are located in “ES&H Manual Chapter 2410 Appendix T1 Hazard Issues List”. 

 

Individuals needing guidance regarding a hazard issue:

·         Search ES&H Manual Chapter 2410 Appendix T1 Hazard Issues List for the hazard.

·         Review the related ES&H Manual content.

·         Contact the relevant SME for additional guidance.

·         Contact Division DSO if guidance does not adequately address the hazard.

 

4.2              New Hazard Issues

If a hazard issue is not currently covered within the ES&H Manual (see also Figure 1):

 

Step 1:             Anyone at Jefferson Lab is to bring a newly recognized hazard issue to the attention of their Supervisor, thence to the DSO. 

Step 2:             The DSO makes a determination and brings the issue to the Associate Director – ESH&Q.

Step 3:             The Associate Director – ESH&Q makes the following determination:

 

IF

THEN

Current guidance needs to be reviewed to more adequately address the issue.

Hazard Issues are added or changed in accordance with ES&H Manual Chapter 1300 Appendix T1 Content Review Procedure.

ES&H Manual Chapter 2410 Appendix T1 Hazard Issues List needs to be updated to cover the hazard.

Issue is considered to be irrelevant.

Determination is provided to the concerned party(ies).

 

Figure 1 - New Hazard Issues Process

 

 

4.3              Removing Hazard Issues

 

Step 1:             The SME notifies the Associate Director – ESH&Q that a hazard is no longer relevant to Jefferson Lab. 

Step 2:             The Associate Director – ESH&Q makes a determination to remove the content from ES&H Manual Chapter 2410 Appendix T1 Hazard Issues List.

Step 3:             Hazard Issues are deleted in accordance with ES&H Manual Chapter 1300 Appendix T1 Content Review Procedure.

 

5.0            Revision Summary

 

Revision 1.3 – 11/24/14 – Periodic Review – No changes per M.Logue.

Revision 1.2  – 09/10/13 – Periodic Review – Added responsibilities for SME; clarified purpose and process steps; updated flowchart.

Revision 1.1  – 11/07/12 – Periodic Review – No changes per M.Logue. 

Revision 1.1  – 06/22/10 – Periodic Review – Changed title to more accurately reflect content.

Revision 1.0  – 07/09/09 – Update to reflect current laboratory operations.

 

 

 

ISSUING AUTHORITY

TECHNICAL POINT-OF-CONTACT

APPROVAL DATE

REVIEW DATE

(Annual Review Required)

REV.

 

 

ESH&Q Division

Mary Logue

11/24/14

11/24/15

1.3

 

This document is controlled as an on line file.  It may be printed but the print copy is not a controlled document.  It is the user’s responsibility to ensure that the document is the same revision as the current on line file.  This copy was printed on 11/25/2014.