The U.S. Department of Energy's Thomas Jefferson National Accelerator Facility
If Jefferson Lab experiences a delayed opening or closure due to severe winter weather, there are several ways for staff, users and subcontractors to get current information on the lab's status.
For updated, recorded messages, call the main telephone number, (757) 269-7100, or call the JLab Status Line, (757) 234-6236. You may also visit the JLab website (www.jlab.org) where weather closing or delay information will be posted as a banner message.
If timing warrants, your home phone (the number you've listed in the Employee Self Service System) number will receive a pre-recorded message, giving you the latest information about the lab's status. If you have access to your JLab email account, check your In Box for a Site Wide Alert message. If you have a JLab pager, check it for a weather alert/status notice.
In the event of a large or very severe weather event that disrupts electrical power/systems at JLab, knocking out these notification systems, visit JLab's Emergency Site Status webpage at http://status.jlab.org . This webpage is only used when all local communication modes are unavailable.
JLab closing or delay information is also given to the three local network TV stations (WTKR Ch. 3 (CBS), WAVY Ch. 10 (NBC) and WVEC Ch. 13 (ABC), and several local radio stations; but JLab cannot guarantee that the information will be posted or reported accurately.
If after checking these sources, you are still uncertain about going to work or you feel it would be unsafe for you to be on the road, contact your supervisor.
If your supervisor has specifically informed you that you are designated as "essential personnel" for a weather-related event, be alert for special instructions that would affect you. All others – employees, users, students and subcontractors – are subject to closure status instructions and should not report to JLab before the time specified. In these cases, JLab's security service is under instructions to advise all but previously designated essential staff that the lab is closed.
The lab's procedures for winter storms are posted in the ES&H Manual, Appendix 3510-T4 under the heading "Winter Storms." Additional severe weather information is located at http://www.jlab.org/intralab/emergency/weather/severe.html along with suggestions for walking safely in icy conditions.
The lab's Administrative Manual (section 207.08.D.2) contains the policy regarding taking leave due to a weather emergency. One paragraph in the section states: "Employees, who, on their own, decide that weather conditions preclude their attendance or requires their early departure, may take vacation leave provided they obtain the advance approval of their supervisor."
If weather conditions deteriorate during normal work hours and the decision is made to close the lab, a Site Wide Alert notice will go out over JLab email and pagers and the early closing will be posted to the JLab Insight Front Page.Should the lab have a delayed opening due to ice or snow, do not arrive prior to the designated start time, as additional traffic hampers the clearing of roads and parking lots.
Nearly two-thirds of JLab's past slip and fall mishaps occurred on snow, ice or wet surfaces near entrances or on parking lots. Here are some tips to help you prevent falls:
You can find more information about winter weather precautions for home and travel at Ready Virginia – Winter Weather: http://www.readyvirginia.gov/stayinformed/winter.cfm .
JLab Snow Removal
Snow-removal procedures place priority on clearing the entrances most directly connected by pavement to the parking areas. For some buildings, this may not be the most frequently used entrance. Additional entrances will be cleared when all priority routes have been treated. Employees need to park in the areas already cleared and use the cleared paths even if it is not their usual or the most direct route.
Facilities and Logistics Management has placed buckets of sand at many of the buildings for tenants to use as "self-service" to spread on ice while awaiting thorough removal. Please don't use these buckets for cigarette butts. For more information, refer to the Snow Removal Plan on the Emergency Management Severe Weather page: http://www.jlab.org/fm/snow_removal.pdfPlease remember that everyone at JLab is personally responsible to take necessary precautions and to pay attention to the hazards created by severe weather conditions. Employees are urged to report unsafe conditions by calling Facilities and Logistics Management at ext. 7400.
Over the 14 years that Tina Menefee has been at Jefferson Lab, first as a contractor and then as an employee, her positions have varied, but one thing has remained constant: her greatest pleasure comes from working directly with others.
A Missouri native, she spent three years in the Army after high school and served in Nuremburg, Germany, as a health inspector. When she got out in 1988, she followed friends to Virginia since the outlook for work in her Ozark home wasn’t promising.
She held various positions over the years, earned her bachelor’s degree by going to school at night while working at Jefferson Lab during the day. She landed her first job at the lab as "a homegrown pipefitter" for the cryogenic group. Her responsibilities grew to include work for the superconducting radiofrequency and magnet groups. Menefee considered herself fortunate because she was always looking for the next challenge.
"I remember bugging Andrew Hutton, Accelerator Division associate director, unmercifully," she said. "I kept telling him, 'I'm going to work for you someday.'"
Finally, he suggested that she talk to Bob May, Environment, Safety, Health and Quality Division deputy, to get some safety training under her belt. As a result, she took the 30-hour OSHA course, which Hutton, seeing her promise and unrelenting drive, paid for. Ultimately, she achieved her goal and worked for him for two years.
Then she moved to Environment, Safety and Health, where she became the safety liaison for the Accelerator Division and took over leadership of the lab's Safety Warden program. The safety wardens are the eyes and ears on the front lines at the lab. They act as the focal points for keeping their respective work spaces in the safest condition possible, getting things fixed and assisting in the process if an event occurs.
"We have about 70 safety wardens," she explained, "each of whom is responsible for safety issues in their own work areas. Co-workers come to them if they have a concern and the process moves forward to resolve the situation. The safety warden is often the immediate go-to person."
Menefee has also spent the last two years taking Emergency Management courses with FEMA, becoming a certified EMT and learning Jefferson Lab’s emergency management program. On Oct. 1, 2010, she was named the lab's emergency manager, responsible for administering the lab's emergency management program. As part of that assignment, she works with the Jefferson Lab Emergency Management Team, assuring that they have the resources they need to respond to significant events or mishaps. This includes planning and conducting exercises and drills to keep everyone’s skills up to speed.
She instructs two classes: Safety Warden Training and the SAF 132 Tunnel Worker Safety Orientation training.
As an extension of her work, Menefee was the volunteer coordinator for the hundreds of lab staff, users and students who helped make the lab's 2010 open house a success.
Her passion for working with others extends outside the lab as well. For the past five years or so, she spends part of every Thursday making deliveries to more than a dozen people for the Meals On Wheels program. "I really love doing this," she noted, "and have made some really good friends of the people I deliver to." One in particular, an elderly retired Army colonel, was brusque with her at first, but she won him over and now visits regularly with him and his wife.
Menefee has lived in Smithfield for eight years and is a volunteer with the Isle of Wight County rescue squad. An inveterate animal lover, she recently adopted a Labrador mix for whom she's the third owner. Menefee named her Chance. "I decided to call her that because, in a way, I'm her last chance at having a good home." Her two cats tolerate the canine addition to the family, she adds with a laugh.
She also loves to go out on her 19-foot center console Sea Hunt, which she trailers to nearby Jones Creek to set out on jaunts through the Chesapeake Bay.
Menefee is proud of her rise within the lab community and very grateful to be here. "Life hasn't been easy at times. I’ve had to work hard for everything I've achieved, and it's really paying off," she said.
By Judi Tull
Michele Solaroli grew up in an environment framed by construction. Her dad was a mechanical subcontractor whose company specialized in HVAC and plumbing systems. No wonder, then, that the Reading, Pennsylvania native chose a career in architecture. She has spent the years since receiving her bachelor's degree in architecture from the University of Notre Dame and her master's in business administration with a 4.0 grade-point-average from Penn State, working on multi-million dollar projects.
Solaroli, who arrived at Jefferson Lab in August, is the project manager for the $30 million Utilities Infrastructure Modernization project; and works for Rusty Sprouse, Facilities Management and Logistics director.
The project will extend the life of existing utilities infrastructure and provide additional capacity to meet the lab's science mission, according to Solaroli. The planned completion date for the UIM is 2014, and the design will emphasize a more open, collaborative and flexible environment to respond to future mission needs.
Specifically, the project will encompass the upgrade of several critical utility systems and will provide additional needed capacity to support research in the areas of nuclear physics, accelerator science, applied nuclear science and technology, and advanced instrumentation. It also includes replacing and upgrading the accelerator site's electrical distribution feeders, replacing the cooling towers that serve accelerator operations, providing additional cooling and uninterruptable power for the computer center, upgrading the cryogenics test facility to support cryomodule development and testing, and improving site communications infrastructure.
Prior to coming to the lab, she worked at Langley Air Force Base as project manager for the $140 million Hurricane Isabel repair project and then went to work for a contractor, Environmental Chemical Corporation, where she worked as the design integration manager for the Department of State’s $234 million expansion of the U.S. Embassy in Kabul, Afghanistan.
As interesting as it was, that position had her receiving email 24/7 due to time zone differences and involved extensive travel, which took her away from her two young daughters, Isabella and Gabrielle.
"Once the design work was complete, I started looking around for something that would keep me closer to home and provide me with a better work-life balance," she noted.
She found that at Jefferson Lab. Now, instead of weekly commutes to Washington, D.C., it's a quick hop from her home in Kiln Creek.
She's found another, more subjective benefit here, also. "I used to work 12 to 14 hour days, and had 100 e-mails waiting for me every morning," she recalled. "Working in private industry is high stress – always. People were always frantic about deadlines, and tempers would be lost. The environment here is so different, much more relaxed and academic."
When discussing her job, Solaroli said, "I'm all about getting the work done. Being succinct and being clear are important to me. I don't need to hear a lot of unnecessary details."
Solaroli has fond memories of her junior year in college, which she spent studying in Italy. Although the university has a school and apartments in Rome, she had the opportunity to travel throughout Italy and Europe and skied in the Alps.
Throughout life, she has been an athlete. In high school, Solaroli played field hockey, basketball, softball and also ran track. She continued playing softball as a "walk on" at Notre Dame. She works out every day – spinning, running and lifting weights. She enjoys golfing and attending sporting events. Her daughters are following in her footsteps: Isabella plays field hockey and soccer and Gabrielle plays soccer.
The friendliness of Jefferson Lab's staff and users are high on her list of what makes being here a pleasure. "Everyone's been very outgoing, and welcoming," she says. "They love to talk about what they do."
By Judi Tull
FEL operations manager Bob Legg's nearly 30-year career has taken him across the country and brought him twice to Jefferson Lab. He worked here for several years in the 1990s and returned to Jefferson Lab in 2010.
A1982 Princeton graduate with a degree in Electrical Engineering/Computer Science, Legg grew up with physics. His dad was a physics professor at Princeton, where Legg was born. His father moved the family to Texas so he could teach at Rice University when Legg was just a toddler. After that, it was on to Kansas State University, where his father was chairman of the physics department for many years and where Legg saw his very first accelerator.
After graduation, he worked for a contractor in Washington, D.C. In 1985, his wife, Teresa, was looking for a job and went to a job fair. She didn’t land anything, but Legg did. He signed on with the Boeing Physical Science Research Center and they took off for Seattle where Legg would work for five years on Boeing's free-electron laser. From there, it was on to California where he worked as an engineer for Brobeck (then a division of Maxwell) on the CAMD storage ring.
In 1992, he came to Jefferson Lab (then called the Continuous Electron Beam Accelerator Facility) for the first time, and worked for Charlie Sinclair in the operations group.
During his original free-electron laser work here, Legg was part of the team that took the injector test stand from the Test Lab to the FEL site in August of 1997. "We were able to get one milliamp continuous wave to the straight-ahead dump," he recalled, "which was the first time that had been done. It was pretty cool."
In spring 1998, he took a position with General Atomics in San Diego to work on its tokomak project. Interesting work, but, as Legg pointed out, not something with immediate rewards. "Fusion isn’t a good career choice," he noted with a laugh. "We're already 40 years into a great 10-year program."
In July 2001, he moved his family to the University of Wisconsin where he served as operations manager for the Synchrotron Radiation Center, a decision born both from the lure of the work and from his wife's need for medical care.
She had developed a benign brain tumor years earlier and, after two craniotomies, they wanted a better hospital than what had been available to them.
"At SRC, it was my job to make sure that the $25-million hammer kept working," Legg says, describing his position at this National Science Foundation-funded light source that draws nearly 300 users a year.
During that time, he had also been doing some independent research, and in 2006-2007 worked on several proposals for funding for a superconducting radiofrequency electron gun. After several months of trying and failing to get the funding he needed to develop one or more of the projects, he called George Neil, looking for a job. With an offer on the table, Legg sold his house in Wisconsin in just three days and was ready to pack his bags for Newport News.
Then the call came from the Department of Energy. It planned to fund one of his proposals at $1.5 million a year for three years. A man of his word, Legg continued with his plan to come to Jefferson Lab, but his contract also allows him to continue his work in Wisconsin, where the news was getting even better. On his last day there, the U.S. Navy's Office of Naval Research called to say that it would fund one of his proposals, too.
Legg's return to the lab last summer coincides with an especially exciting time to be working in the FEL with the machine starting to produce ultraviolet laser light in the range 363-438 nm. The success caps a four-year effort to add ultraviolet capability to the FEL.
In his spare time, Legg raises orchids, something he's pursued since his college days, and brews his own beer, a pursuit he picked up during his first stint in Newport News. Now that he's left Wisconsin - the home of some great beer – he’s doing it again. An avid chef, he also collects Japanese cooking knives, and counts among his collection some of the finest in the world.
Jefferson Lab's vehicle control officer and ESH&Q staff remind everyone at the lab that the person operating a government vehicle or equipment, is responsible for reporting any mishaps the vehicle is in, and whether property is damaged in any way.
"Any time a person uses a JSA/JLab vehicle on or off lab property, the operator (driver) is responsible for inspecting and reporting all accidents and damage – this includes all vehicles and motorized equipment (i.e., trucks, cars, vans, hybrid vehicles, golf carts, forklifts, man lifts and the carts used in the tunnel)," according to Kris Burrows, JLab vehicle control officer.
The mishap or damage must be reported, as soon as safely possible, to your supervisor, division safety officer and either Burrows or the deputy vehicle control officer Manny Nevarez. If the mishap or damage takes place after hours – on lab property or off – the vehicle operator may contact JLab Security, ph. 757-269-5822, in place of Burrows or Nevarez. The lab Security force may be used among the first line of notification at any time.
"Security will document the facts pertaining to the mishap and any resulting damage," Burrows explains. "They will gather information and take photos of any damage.
Failure to promptly report an accident or damage could have serious consequences... A damaged vehicle could be unsafe for subsequent use or a damaged component could fail while the vehicle is in use. It can also delay the required accident investigation and report required by the Department of Energy and the Government Services Agency.
The responsibilities and procedures for using a JSA/JLab vehicle are explained in Chapter 6, Vehicles & Motorized Equipment, in the Jefferson Lab Property Management Policy and Procedures manual. Section 6.1.9 specifically discusses reporting vehicle accidents and/or damage.The Property manual can be access at: http://www.jlab.org/fm/property/property_manual.pdf
Aaron Auston, SRF Mechanical Fabrication and Assembly Technician, Accelerator Division
Stephen Burnett, Physics Division
These Milestone entries, listed alphabetically, are full-time, term, casual and student actions posted by Human Resources for December 2010 through January 2011.
Jefferson Lab is currently seeking qualified individuals for a range of engineering positions as well some scientific, managerial and technical positions. More than a dozen JLab employment opportunities are posted at: http://www.jlab-jobs.com/
Colin Jarvis, Macalester College, a 2010 Research Experience for Undergraduates intern at Jefferson Lab, took third place in the physical sciences category at the Department of Energy's Science and Energy Research Challenge (SERCh) competition in November.
He received a trophy and a $1,000 scholarship prize for his research work, titled: Betatron Tunes in the Electron-Ion Collider. Jarvis conducted his research project under mentor Balša Terzić, a staff scientist with JLab's Center for Advanced Studies of Accelerators, during the summer of 2010.
"It was a great trip and I had some great talks about my research with the judges," Jarvis said, as he headed back to Macalester College after the competition.
During his 10-week REU internship at JLab, Jarvis worked on part of the possible design for a future upgrade to the CEBAF accelerator. The upgrade design would result in the accelerator providing much higher energy collisions, thus allowing researchers to probe even further into the structure of the atomic nucleus.
"My research was computational in nature; I used JLab's supercomputer to run massive simulations that tracked particle interactions in a virtually upgraded accelerator in order to optimize the design," Jarvis said in a story on the Macalester website.
"From the start of the REU program, it was clear that Colin is an outstanding young man," Terzić wrote. "Colin’s work ethics and principles are enviable: he will work long hours, above and beyond what is expected. It was not necessary for me to motivate him, because his unbridled intellectual curiosity carried him forward much faster and farther than I anticipated for an undergraduate summer student."
The poster competition showcased the research projects of DOE-funded undergraduate students and interns from across the national laboratories. One-hundred student researchers convened at Argonne National Lab to present their research in poster form.
Gail Dodge, Old Dominion University physics department chairperson, and Hari Areti, JLab Accelerator Division, received a grant from the National Science Foundation to support the REU program at Jefferson Lab. Science Education staff provided administrative and programmatic support for Jarvis and other REU and SULI interns during their stay at JLab.
Editor's note: Additional information about Jarvis is available on the Macalester College website at:http://athletics.macalester.edu/news/2010/11/7/MBB_1107105856.aspx?path=mbball
Mike Smith, a NASA Langley Research Center scientist, will present a lecture titled "20th Anniversary of the Nanotube" on Wednesday, Feb. 9, at 4 p.m. in the CEBAF Center auditorium.
Smith will describe the discovery of a new method for making boron-nitride nanotubes that was developed with Jefferson Lab researchers at the lab's Free-Electron Laser facility. Science magazine reported the discovery on Dec. 10, 2009, in a story by Karen Fox, titled, "Better Nanotubes May Be on the Way." For applications from space elevators to nuclear physics, Smith will explore the possibility that better nanotubes have finally arrived.
The talk is open to the public at no charge. Seating is limited and on a first-come, first-served basis. Visitors are asked to enter via JLab via Onnes Drive (12000 Jefferson Ave., Newport News) and follow the Special Event signs to parking. For security purposes, everyone 16 and older is asked to carry a valid photo I.D., and security guards may perform parcel and vehicle inspections.
Science magazine story link: http://news.sciencemag.org/sciencenow/2009/12/10-03.html
The 2011 National Science Bowl season is underway, and Jefferson Lab's Science Education staff is making final preparations for the Virginia Regional Middle School to be held at Jefferson Lab on Saturday, March 5.
Twenty schools from across the commonwealth have registered teams to compete. The event will kick off at 8 a.m. in the CEBAF Center auditorium with a welcome by Jefferson Lab Director Hugh Montgomery.
The National Science Bowl competition, sponsored annually by the U.S. Department of Energy since 1991, is a highly visible series of academic competitions among teams of students. Each team is made up of four or five students, and a teacher who serves as advisor and coach.
"DOE is celebrating its 21st year of sponsoring the Science Bowl program. These events champion an interest in science, math and technology," says Jan Tyler, Science Education manager. "They are a great way to promote education, academic excellence and careers using math and science."
More than 50 volunteers are needed to help with the Science Bowl. Most of the volunteers perform as competition moderators, rules judges, timekeepers and scorekeepers during the morning, round-robin sessions, according to Tyler. A smaller number of volunteers are needed to run the afternoon double-elimination matches, and assist with the afternoon Stay All Day Contest held in the VARC classrooms.
"If you have volunteered for prior Science Bowls, or if you've never been to a Science Bowl, but want to be part of the excitement, we want you," she says. "The Middle School Science Bowl is a great event for first-time volunteers."
"The event is a lot of fun. We provide all volunteers with training and a chance to practice, a Science Bowl T-shirt, and lunch. We need you, your co-workers, spouse and children (over age 13) to assist with the many activities required to conduct these academic competitions," Tyler added.
Most of the public areas and conference rooms of CEBAF Center will be taken over for the competition day.
The top three teams will earn cash prizes for their respective schools. The top team will also win an expenses-paid trip to the Science Bowl Nationals April 28 to May 2 in Washington, D.C.
A Science Bowl is an academic competition among teams of students who compete in a verbal forum to solve technical problems and answer questions in all branches of science and math; the format is like the game show Jeopardy. The regional and national events encourage student involvement and interest in math and science activities, improve awareness of career options in science and technology, and provide an avenue of enrichment and reward for academic science achievement, according to Tyler.
Teams that don't advance to the afternoon finals rounds are invited to stay and compete in a series of problem-solving challenges dubbed the Stay All Day Contest. Teams are presented with three different activities where they have to analyze problems, use math or engineering knowledge to develop a resolution to the problems or make projections based on a model's performance. The team with the best combined results for the activities wins.
Helping with the Science Bowls is strictly a volunteer activity, Tyler reminds aspiring helpers. Anyone interested in more information or in volunteering, may contact Tyler by email (email@example.com). Volunteers may sign up for the morning shift (8:30 a.m. to 1 p.m.) or for the day (8:30 a.m. to 3 p.m.). A practice session for volunteers is scheduled for Friday, March 4, at 9 a.m. in the CEBAF Center auditorium.The afternoon semi-finals and final rounds held in the CEBAF Center auditorium are open to the public.
The On Target newsletter is published monthly by the Thomas Jefferson National Accelerator Facility (Jefferson Lab), a nuclear physics research laboratory in Newport News, Virginia, operated by Jefferson Science Associates, LLC, for the U.S. Department of Energy's Office of Science. Possible news items and ideas for future stories may be emailed to firstname.lastname@example.org, or sent to the Jefferson Lab Public Affairs Office, Suite 15, 12000 Jefferson Avenue, Newport News, VA 23606